Virtual Office and Physical Office in Vilnius

AT A GLANCE

Every Lithuanian company must have a registered address — the legal address at which it is registered with the Centre of Registers (JAR) and to which official correspondence from VMI, JAR, and other state authorities is sent.
A virtual office provides a legitimate registered address in Vilnius from €50 per month — covering the legal requirement without the cost or commitment of leasing physical premises.
Mail handling is included: all official correspondence received at the address is scanned and forwarded digitally, with immediate email notification — so remote owners and foreign directors miss nothing important.
For companies that need a physical workspace — for staff, for client meetings, or for regulatory purposes — we provide access to private offices and co-working space in central Vilnius, with flexible monthly terms.
Address registration with JAR and VMI is included in the service — we handle the administrative filings so the address is legally valid from the first day of use.

Short answer

A virtual office in Vilnius provides a Lithuanian company with a legal registered address, official mail handling and forwarding, and access to meeting rooms — without requiring the company to lease its own premises. It satisfies the statutory registered address requirement for JAR registration, is accepted by all major Lithuanian banks for account opening, and presents a professional Vilnius address to clients and counterparties. For companies that need physical workspace, we offer private offices and co-working desks on flexible monthly terms in central Vilnius. Both options are available from day one of company registration.

The Registered Address Requirement for Lithuanian Companies

Under the Lithuanian Law on Companies (Akcinių bendrovių įstatymas) and the Law on Legal Entities (Juridinių asmenų dalyvių informacinė sistema), every Lithuanian company must have a registered address — a legal address in Lithuania at which the company is considered to be established and at which official correspondence is delivered. The registered address is not optional and cannot be left blank.

What the registered address is used for

The registered address serves several distinct legal and practical purposes simultaneously:

JAR registration — the registered address appears on the company’s official register entry and on its extract from the Centre of Registers; it is the address by which the company is publicly identifiable
VMI correspondence — all tax authority (VMI) letters, assessments, audit notifications, and decisions are sent to the registered address; failure to receive them is not an excuse for missing deadlines
JAR filings and notifications — all official Centre of Registers communications go to the registered address
Court documents — legal proceedings are served at the registered address; a company that does not monitor its registered address may miss court proceedings
Business identity — the registered address appears on invoices, contracts, the company’s website, and all official documents; it is part of the company’s public-facing identity
Bank account applications — banks verify the registered address as part of the KYC process

Consequences of an invalid or unmonitored address

A company whose registered address is incorrect, no longer accessible, or not monitored faces serious practical risks. VMI correspondence that is not received is not deemed to be undelivered — the company is presumed to have received it. A tax assessment sent to a registered address that the company is not monitoring becomes enforceable without the company having had the opportunity to respond. A summons to court proceedings served at an unmonitored address can result in judgment being entered in the company’s absence. We emphasise mail monitoring as a core part of the registered address service — not a peripheral feature.

     Using a residential address as the registered address

Founders sometimes register their company at a residential address — their home or the home of a family member. This is legally permissible in most cases, but creates practical problems. Lithuanian banks are significantly more cautious about opening accounts for companies registered at residential addresses — the address signals that the company may lack genuine commercial establishment. Enterprise clients and regulated counterparties may raise questions. VMI may scrutinise expense claims more carefully when the registered address is residential. A virtual office address in a commercial building in Vilnius avoids all of these complications at a cost that is insignificant relative to the problems it prevents.

Our Office Service Plans

We offer three service tiers to match different stages of company development — from a minimal registered address for a company operating fully remotely, to a full physical office for companies with a local team.

Virtual Address — Registered address + mail handling

€400 / year

Legal registered address in central Vilnius — suitable for JAR registration and all official correspondence
All official mail received at the address scanned and forwarded digitally within 24 hours
Immediate email notification when official mail is received
Annual registered address renewal — we handle the JAR and VMI address confirmation filings
JAR registration of the address included at setup — no separate filing fee
Company name listed at the address — visible on the building directory where applicable

Virtual Plus — Registered address + mail handling + meeting rooms

€800 / month

Everything in the Virtual Address plan, plus:
4 hours of meeting room access per month — included in the monthly fee
Meeting rooms in central Vilnius — suitable for client meetings, notary appointments, and interviews
Additional meeting room hours available at €20/hour
Receptionist welcome service for guests arriving at the address for meetings
Postal forwarding — physical mail forwarded to any address worldwide (courier costs charged at cost)

Physical Office — Dedicated workspace in central Vilnius

From €300 / month

Private office or co-working desk in a modern Vilnius business centre
Full registered address rights — the physical office address used as the company’s registered address
High-speed internet, printing, and standard office facilities included
24/7 building access for key-holder staff
Business address on the building directory
All mail and courier deliveries to the address included
Flexible monthly terms — no long-term lease required; typically 3-month minimum
Scalable — move from a single desk to a private office to a larger office as the team grows

     Which plan is right for your company?

The Virtual Address plan is right for most foreign-owned companies in the early stages — a registered address with mail monitoring is all that is legally required. The Virtual Plus plan adds value when the company’s directors or founders visit Lithuania periodically and need meeting space for client or bank meetings. The Physical Office plan is for companies that have local employees who need a workspace, companies in regulated sectors that need to demonstrate physical establishment, or companies that want a more substantial local presence for client-facing reasons.

What the Virtual Office Service Includes in Detail

Registered address — the legal foundation

The registered address we provide is a genuine commercial address in central Vilnius — not a post box number and not a residential address. The building is a registered commercial property. The address satisfies the JAR registration requirement for all standard Lithuanian company types (UAB, MB, UAB subsidiary). When you incorporate a company with us, the registered address is registered with JAR as part of the incorporation process. For existing companies switching their registered address to ours, we manage the JAR amendment filing and notify VMI of the address change.

Mail handling — the operational core

The most important function of the virtual office for a company managed from abroad is reliable mail monitoring. Lithuanian state authorities — VMI, JAR, the Social Insurance Fund (SoDra), the Migration Department, and others — communicate primarily by post. A tax audit notification, a VAT refund request, a JAR annual confirmation reminder, or a payment demand can all arrive as physical letters. We handle the full mail process: we receive letters at the address, scan them within 24 hours of receipt (same-day for letters marked urgent), and send the digital copy to the designated email address. We flag items that require a response and advise on deadlines.

What we do not handle

The virtual office handles official correspondence and business mail. We do not accept or store large package deliveries, courier shipments of physical goods, or cash. For companies whose operations require regular courier deliveries, a physical office or warehouse address is more appropriate. For registered mail or certified letters that require a signature at collection, we collect and forward these with the daily mail.

Address management over time

The registered address service is not set-and-forget. When the company changes its registered address — or when the address needs to be renewed in JAR — a formal filing is required. We manage the annual JAR data confirmation (which includes confirming the registered address is current), and we handle any amendments if the company wishes to change its address. When a company decides to take physical premises and move its registered address, we manage the JAR amendment and the VMI notification to ensure the transition is seamless.

Physical Office Options in Vilnius

For companies with local employees, companies in regulated sectors that need to demonstrate genuine physical establishment, or companies at the growth stage where a physical presence is commercially important, we provide access to a range of physical workspace options in central Vilnius.

Co-working desks

Co-working desks in a modern Vilnius business centre are available on a flexible monthly basis from €150/month per desk. They are suitable for companies with one or two local employees who need a professional work environment without the overhead of a private office. Co-working members have access to shared meeting rooms, printing, kitchen facilities, and the business address for official correspondence. The building’s business address can be used as the company’s registered address.

Private offices

Private offices for 2–10 people are available from €300/month. Private offices provide a dedicated, lockable workspace for the company’s local team — suitable for companies that need confidentiality, regular client meetings in a professional environment, or a space where remote calls can be taken without background noise. Private offices include the address as the registered address, dedicated high-speed internet, and access to shared meeting rooms. Most private office clients are subsidiaries of foreign companies that have established a small Lithuanian team.

Scaling options

The physical office service is designed to scale as the company grows. A company that starts with a co-working desk can move to a private office when the team reaches 3–4 people, and to a larger private office when the team grows further — all at the same Vilnius address, without changing the registered address or the banking details. This continuity of address through the growth phase has practical value: it avoids the administrative friction of multiple JAR address changes in a short period.

     Location matters for some regulated activities

For financial services companies seeking a licence from the Bank of Lithuania, the registered address and, more importantly, the genuine establishment — meaning actual business activity and a genuine management presence — at the Lithuanian address is part of the licensing assessment. A virtual address alone is not sufficient for financial licence purposes; the Bank of Lithuania expects to see evidence of genuine establishment. For these companies, a physical office with staff present is part of the licensing preparation. We advise on this distinction at the outset for companies that are both setting up and seeking a financial licence.

Virtual Office vs. Physical Office: Comparison

Feature	Virtual Address	Virtual Plus	Physical Office
Registered address for JAR	✓	✓	✓
Mail scanning and forwarding	✓	✓	✓
Email notification on receipt	✓	✓	✓
Meeting room access	—	4 hrs/month	✓
Physical workspace for staff	—	—	✓
Receptionist welcome service	—	✓	✓
Postal forwarding (worldwide)	—	✓	✓
24/7 building access	—	—	✓
Suitable for financial licensing	—	—	✓
Monthly price (indicative)	€35	€80	From €300

Getting Started: Address Setup Process

Select the plan
We confirm the appropriate service plan based on the company’s current stage, ownership structure, and any regulatory requirements. For companies setting up a financial licence, we advise on the establishment requirements before selecting a plan.

Complete the address registration agreement
We prepare a simple address registration agreement — the legal document confirming that we are providing the registered address service to the company. This agreement is required by the Law on Legal Entities for registered address services provided by a third party and must be in place before the address is used in JAR filings.

JAR registration of the address
For new companies: the address is registered with JAR as part of the incorporation process — no separate step required. For existing companies switching their address: we file the address change with JAR (€150 fee) and notify VMI. The new address is legally effective from the date of JAR registration.

Mail monitoring begins
From the date of JAR registration, all official correspondence addressed to the company at the Vilnius address is received, scanned, and forwarded digitally within 24 hours. We send an email notification for every piece of mail received, with the scanned document attached. Mail that requires action is flagged with the deadline and our advice on next steps.

Ongoing service and annual renewal
The address service renews monthly. Each January, we manage the annual JAR data confirmation on behalf of the company — confirming that the registered address and company details are current. If the company wishes to upgrade, downgrade, or change its plan, changes take effect from the next billing month.

Pricing

All office services are priced at fixed monthly rates. Setup fees are charged once at the start of the engagement.

Service	Price
Virtual Address Registered address + mail scanning + email notifications	€400/year
Virtual Plus — monthly Address + mail + 4 hrs meeting rooms + worldwide postal forwarding	€80/month
Physical Office (co-working desk) — monthly Dedicated desk + address + mail + meeting rooms + 24/7 access	From €150/month
Physical Office (private office, 2–5 people) — monthly Private lockable office + all features above; flexible monthly terms	From €300/month
Additional meeting room hours	€20/hour
Address registration with JAR (new company) Included in the first month of service	Included
Address change filing (existing company switching to our address)	€150

Frequently Asked Questions

Yes — a virtual office address at a professional commercial building in Vilnius is accepted by all major Lithuanian banks and payment institutions for corporate account opening. Banks check the registered address as part of their KYC process. A professional commercial address passes this check consistently. A residential address — by contrast — frequently prompts additional questions from banks about the company’s establishment and the nature of its operations. We have managed account openings for hundreds of companies using our virtual office address and have not encountered a refusal on the grounds of the address type.

Yes — the registered address is the company’s legal address and should appear on all official company documents: invoices, contracts, correspondence, and the company’s website. EU consumer law and VAT regulations require that companies display their registered address on invoices and their website. The virtual office address satisfies this requirement completely. There is no disclosure obligation to counterparties or clients that the address is a virtual office rather than the company’s own leased premises.

Standard mail is scanned and forwarded by email within 24 hours of receipt during business days. Mail received on Friday afternoon is typically forwarded by Monday morning. For letters marked as urgent — registered mail, court documents, or items marked ‘Svarbu’ (important) — we send an immediate notification and scan by the end of the same business day. We include the Lithuanian postal date stamp in the scan so the recipient can confirm when the letter was sent and calculate any response deadlines accurately.

Lithuania has several public holidays on which the Lithuanian post does not deliver and our office is closed (Christmas, Midsummer, Independence Day, etc.). Letters delivered immediately before or on a public holiday are scanned on the next business day. We maintain a public holiday calendar for Lithuania and notify clients in advance of any extended closure periods. For time-sensitive correspondence expected around public holiday periods, we advise clients to monitor for arrival and contact us if anything urgent has not been confirmed as received.

Yes. Multiple companies can be registered at the same address — this is standard practice for virtual office providers and is legally unrestricted. The Centre of Registers does not limit how many companies can share a registered address. VMI does not treat shared addresses as a flag for unusual activity in the context of virtual office services. For reference, major law firms, accounting firms, and corporate service providers register dozens or hundreds of client companies at the same address — this is entirely normal and expected.

For financial services licences — EMI, PI, investment firm, MiCA CASP — the Bank of Lithuania assesses whether the company has genuine and stable establishment in Lithuania. A virtual address alone is not sufficient for this purpose: the Bank expects to see evidence of actual business activity being conducted from Lithuania, including staff based in Lithuania, a management presence, and operational premises. A physical office where key staff are based provides part of this evidence. We advise companies preparing for financial licensing to take a physical office from the outset of the licensing process — and we coordinate this alongside the licence application management.

Yes — the virtual office service is on a monthly rolling basis with one month’s notice for cancellation. There is no minimum contract period beyond the first month. If the company is being dissolved, we continue the address service until the JAR strike-off is confirmed — ensuring that the company does not miss any correspondence during the winding-up process. If the company is moving to its own physical premises, we manage the registered address change filing with JAR as part of the transition.

Ready to set up your Vilnius registered address?

Contact us to confirm your plan, receive the address registration agreement, and begin service. For new company incorporations, the registered address is set up as part of the registration process with no additional steps required. For existing companies switching their registered address, we file the JAR amendment within 1 business day of receiving the signed agreement.