Outsourcing Services for SaaS Companies in Lithuania
AT A GLANCE
Early-stage and growing SaaS companies need CFO oversight, legal counsel, and a Data Protection Officer before revenue justifies full-time hires — outsourcing provides senior expertise at a fraction of the cost, from the first month of operations.
We provide four outsourced functions specifically for SaaS companies: CFO, legal counsel, Data Protection Officer (DPO), and virtual general counsel combining both legal and IP management.
SaaS-specific outsourcing is different from generic outsourcing — the CFO speaks MRR and ARR, the legal counsel understands subscription agreements and IP, and the DPO knows how a SaaS platform processes data as both a controller and a processor.
All outsourced functions are delivered under documented service agreements with defined scope, clear deliverables, and a named professional who knows your company’s full picture.
Outsourcing is available on a monthly retainer from first registration, and transitions smoothly to in-house hiring when company growth makes that the right move.
Outsourcing services for SaaS companies means engaging qualified professionals — CFO, legal counsel, and Data Protection Officer — on a defined monthly retainer rather than as full-time employees. For a SaaS company with €50,000 MRR, hiring a full-time CFO, GC, and DPO would cost €15,000–€20,000 per month in salaries alone before employer contributions. Outsourcing the same three functions provides senior expertise at a fraction of that cost, scaled to actual need, with the ability to transition to in-house roles as the team and revenue grow. We provide these functions specifically for SaaS — not adapted from a generic outsourcing model that does not understand recurring revenue, IP, or GDPR data processor obligations.
Outsourcing a CFO function to a professional who does not understand SaaS metrics is not outsourcing — it is delegating the wrong work to the wrong person. A CFO who reports monthly P&L without surfacing MRR, ARR, net revenue retention, and churn is producing financial information that the founders cannot use to run the business and that investors cannot use to assess it. A legal counsel who does not understand the specific provisions that matter in a SaaS subscription agreement — liability caps, data ownership clauses, SLA structures — is reviewing documents as a general commercial lawyer rather than as a SaaS specialist. A DPO who does not understand that a SaaS company is simultaneously a data controller (for its own users) and a data processor (for its clients’ users) is missing half the GDPR picture.
We provide outsourced functions that are built around how SaaS businesses actually work — not adapted from templates designed for manufacturing companies, professional services firms, or regulated financial entities. The professionals who deliver these functions have direct experience with SaaS businesses at every stage from pre-revenue to Series B.
When outsourcing is the right structure for SaaS
Pre-product-market-fit stage — when the company needs senior oversight but not yet a full team
Post-product-market-fit, pre-Series A — when revenue is growing but full-time C-suite hiring is premature
Between hires — when a function holder has departed and an interim solution is needed while recruiting
For functions that require senior expertise but limited time — DPO, board secretary, legal counsel on retainer
Multi-entity structures — where the same outsourced function covers two or more related SaaS entities efficiently
Our Outsourced Functions for SaaS Companies
We provide four outsourced functions tailored specifically to the operational and commercial needs of SaaS companies. Each is delivered on a defined monthly retainer with a clear scope, named deliverables, and a professional who understands the SaaS context.
Outsourced CFO · SaaS financial oversight and investor reporting
The outsourced CFO provides senior financial oversight for the SaaS company — not just bookkeeping supervision, but genuine strategic financial management. For a SaaS business, this means monthly reporting on the metrics that matter (MRR, ARR, NRR, churn, CAC, LTV), investor communication support, financial planning and runway management, and guidance on the financial decisions that affect company value. The outsourced CFO bridges the gap between the accountant who produces the numbers and the CEO who needs to act on them.
Role scope: Monthly SaaS metric reporting, investor communication, financial planning, cash runway management, and board-level financial oversight.
The outsourced legal counsel provides continuous legal advisory to the SaaS company — reviewing and negotiating commercial contracts, advising on IP ownership matters, monitoring regulatory changes that affect the product or business model, and drafting the legal correspondence and documentation that arises in day-to-day operations. For a SaaS company that generates a steady flow of client agreements, partner contracts, and employment documentation, a legal retainer provides senior legal coverage at a predictable monthly cost without the variable expense of hourly legal billing.
Role scope: Ongoing contract review, IP management, employment law advisory, regulatory monitoring, and legal correspondence.
Client contract review — reviewing incoming redlines to the subscription agreement from enterprise clients
DPA negotiation — reviewing and responding to client-proposed non-standard DPA terms
IP management — advising on IP assignment issues as they arise; maintaining the IP ownership register
Employment law advisory — guidance on hiring decisions, terminations, non-compete enforceability, and HR disputes
Commercial contract drafting — new partner agreements, reseller terms, API agreements, and NDAs
Regulatory change monitoring — tracking Lithuanian and EU legal developments relevant to the product and business model
Legal correspondence — drafting formal communications to clients, counterparties, and regulatory bodies
Monthly legal briefing — written summary of any regulatory developments requiring action or awareness
Outsourced Data Protection Officer (DPO) · GDPR compliance management for SaaS
Under Article 37 of the GDPR, appointment of a Data Protection Officer (DPO) is mandatory where an organisation's core activities involve regular and systematic monitoring of individuals on a large scale, large-scale processing of special categories of personal data or data relating to criminal convictions and offences, or where another applicable legal requirement applies. Operating a SaaS platform or processing personal data relating to a large number of users does not automatically make DPO appointment mandatory. The requirement must be assessed according to the nature, scope, purposes and scale of the processing activities. The DPO monitors GDPR compliance, advises on data protection obligations, conducts training, and acts as the contact point for data subjects and the State Data Protection Inspectorate (SDPI). GDPR explicitly permits the DPO role to be performed by an external provider. For SaaS companies, the DPO function has a specific dimension: the company is both a data controller (for its own user data) and a data processor (for its clients' user data), and the DPO must understand both roles.
Role scope: GDPR compliance programme management, SDPI liaison, data subject rights handling, sub-processor management, and DPA advisory.
GDPR compliance programme oversight — reviewing and maintaining the privacy framework as the product and team evolve
Data subject rights management — coordinating responses to access, erasure, portability, and objection requests within GDPR timeframes
Data breach assessment and notification — assessing personal data breaches and coordinating notifications in accordance with Articles 33 and 34 of the GDPR. A controller must notify the competent supervisory authority without undue delay and, where feasible, within 72 hours after becoming aware of a personal data breach, unless the breach is unlikely to result in a risk to individuals' rights and freedoms. Affected individuals must generally be informed without undue delay where a breach is likely to result in a high risk, subject to applicable exceptions. Where a SaaS company acts as a processor, it must notify the relevant controller without undue delay after becoming aware of a breach.
DPIA oversight — reviewing Data Protection Impact Assessments for new product features or processing activities
Sub-processor management — maintaining the sub-processor list; notifying clients of additions; reviewing sub-processor DPAs
Client DPA advisory — advising on client GDPR queries regarding the platform's data processing
State Data Protection Inspectorate liaison — responding to SDPI enquiries and cooperating with supervisory activities
Annual GDPR review — reviewing the privacy programme against current regulatory guidance and product changes
Staff data protection training — annual training delivery; records of attendance and competency
Is a DPO mandatory for your SaaS product?
A DPO is mandatory under GDPR where the core activities of the organisation consist of large-scale systematic processing of personal data, or where the organisation processes special category data on a large scale. For most SaaS platforms that process personal data of thousands of users — even where the data is not sensitive — appointing a DPO is strongly advisable for two reasons: it demonstrates GDPR accountability (which enterprise clients specifically look for), and it provides a designated expert to manage the inevitable GDPR questions and incidents that arise in any growing SaaS business. GDPR explicitly contemplates an outsourced DPO and does not require the role to be held by an employee.
Virtual General Counsel · Combined legal counsel and DPO function
For SaaS companies requiring both ongoing legal counsel and a Data Protection Officer, a combined service arrangement may be appropriate, provided that the DPO's independence and the absence of conflicts of interest are ensured under Article 38 of the GDPR. Where the same professional performs both functions, their responsibilities must be carefully assessed to ensure that they do not determine the purposes and means of personal data processing or supervise decisions for which they are personally responsible. Where these requirements cannot be satisfied, separate professionals should perform the legal counsel and DPO functions. The vGC is the company's primary legal resource — handling commercial contracts, IP matters, employment law, GDPR compliance, and data protection — with a single point of contact who understands the full legal picture of the company. This is the most efficient structure for SaaS companies at the growth stage where legal and GDPR obligations are growing faster than a single individual hire could manage, but not yet at the scale that warrants separate dedicated hires.
Role scope: Full ongoing legal advisory covering commercial contracts, IP, employment, GDPR, DPO function, and regulatory monitoring.
Everything included in the Outsourced Legal Counsel retainer, plus:
Full DPO function — GDPR programme management, SDPI liaison, data breach management, and data subject rights
Integrated legal and privacy advisory — advice that accounts for both the legal and data protection dimensions simultaneously
Sub-processor and DPA management — end-to-end management of the DPA portfolio and sub-processor list
Privacy-by-design review — advising on new product features from both a legal and GDPR perspective before build
Coordinated legal and data protection advisory — providing an integrated service while preserving the Data Protection Officer's statutory independence. The DPO must be able to report directly to the highest management level and perform their monitoring and advisory duties without instructions concerning the exercise of those duties. Separate professionals or appropriate internal safeguards may be required where the combination of legal and DPO responsibilities creates a conflict of interest.
Outsourced vs. In-House: The SaaS Cost Comparison
The decision to outsource versus hire in-house is primarily a cost and stage question — not a quality question. Here is how the comparison looks for a typical SaaS company at different revenue stages.
Factor
In-House Hire
Outsourced Function
Monthly cost — CFO (senior)
EUR 5,000–8,000 gross salary plus employer social insurance contributions generally starting at 1.77% for a standard indefinite-term employment contract in 2026, subject to the applicable occupational risk category and statutory conditions
Monthly retainer determined by the agreed scope of services.
Monthly cost — Legal Counsel
EUR 4,000–6,000 gross salary plus employer social insurance contributions generally starting at 1.77% for a standard indefinite-term employment contract in 2026, subject to applicable conditions
Monthly retainer determined by the agreed scope of services.
Monthly cost — DPO
EUR 3,000–4,500 gross salary plus employer social insurance contributions generally starting at 1.77% for a standard indefinite-term employment contract in 2026, subject to applicable conditions
Monthly retainer for a standalone DPO service or a combined arrangement where legally permissible and free from conflicts of interest.
Availability from
After recruitment (4–8 weeks minimum)
From contract signature — typically 1–2 weeks
SaaS-specific expertise
Depends entirely on candidate background
Built into the role definition; SaaS context from day one
Scale flexibility
Fixed cost regardless of activity level
Retainer adjusts as scope changes; scales with business
Continuity risk
High dependency on individual; illness or resignation creates gap
Team-backed; continuity maintained if individual is unavailable
Right stage
Typically Series A and beyond; when dedicated focus is needed
Pre-seed through late seed; also interim coverage between hires
Transition to in-house Outsourcing is not a permanent state — it is the right structure at a specific stage. When a SaaS company reaches the revenue and operational complexity where a dedicated in-house hire makes economic and operational sense, we support the transition: providing a full handover documentation package, briefing the incoming hire on the company’s legal, financial, and GDPR history, and remaining available during the handover period to ensure continuity. We charge a fixed transition-out fee of EUR 900 for this service, in accordance with the published Outsourcing Services Pricing table.
Which Outsourced Functions Your SaaS Company Needs by Stage
The right combination of outsourced functions depends on where the company is in its development. The table below maps the typical outsourcing needs at each stage.
Stage
Recommended Outsourced Functions
Key Deliverables at This Stage
Pre-launch / pre-revenue
Legal counsel — for subscription agreement, IP assignments, and employment contracts
SaaS terms, DPA template, IP ownership, first employment contracts
Early revenue (€0–€10k MRR)
Legal counsel + DPO (or vGC combined)
DPA portfolio for early clients; GDPR compliance programme; ongoing contract review
Financial model; data room; IP audit support; term sheet review
Post-Series A
Transition to in-house or retain outsourced for specialist overflow
Handover documentation; support during transition to dedicated hires
Outsourcing Services Pricing
All ongoing outsourced function retainers are quoted on request — the monthly fee depends on the scope of work, company stage, transaction volume, and the specific activities expected within the retainer. One-off engagements and setup fees for defined deliverables are priced at fixed rates.
Service
Price
Outsourced CFO — monthly retainer Based on company stage, MRR level, reporting requirements, and investor communication needs
On request
Outsourced Legal Counsel — monthly retainer Based on expected contract volume, IP complexity, and regulatory advisory requirements
On request
Outsourced DPO — monthly retainer Based on user base size, processing activities, and expected SDPI/client interaction frequency
On request
Virtual General Counsel (legal + DPO combined) — monthly retainer Most cost-efficient structure for SaaS companies needing both legal and GDPR coverage
On request
Initial SaaS legal and compliance health check Review of existing subscription agreement, DPA portfolio, IP ownership, and employment contracts — written gap report
€700
SaaS metrics reporting setup Configuring the MRR dashboard and investor reporting template before retainer begins
€400
GDPR compliance onboarding (new DPO clients) Full review of existing GDPR documentation and processing activities before DPO function begins
€600
Transition-in documentation package Full review and handover when transitioning from a previous provider or building on existing documentation
€900
Transition-out documentation package (to in-house) Full handover to incoming in-house hire — documentation, briefing, and continuity support
€900
One-off CFO advisory session Per session — specific financial planning question, investor preparation, or pricing model review
€750
One-off legal advisory session Per session — specific contract question, IP issue, or employment matter outside a retainer
€600
One-off DPO consultation (data breach or SDPI query) Urgent DPO support for data breach assessment or SDPI correspondence outside a retainer
€300
How retainer pricing works Monthly retainer fees are quoted after a 30–45 minute scoping call where we discuss the company’s current stage, MRR level, the expected scope of each function, and any immediate priorities. From this, we provide a fixed monthly rate for each function. Retainer fees are reviewed quarterly — adjusted where the scope has materially changed. There is no minimum contract period; most SaaS clients engage on a rolling monthly basis with the option to expand or transition to in-house at any time.
Frequently Asked Questions
There is no single threshold — it depends on investor expectations, fundraising plans, and reporting complexity. As a general guide: below €30k MRR, a monthly accounting retainer with a SaaS management report typically suffices. Between €30k and €150k MRR, an outsourced CFO adds genuine value — providing the strategic financial oversight, investor reporting, and unit economics analysis that a general accountant does not typically produce. Above €150k MRR (or when raising a Series A), the investor expectations and reporting complexity usually justify a dedicated full-time CFO hire. We help SaaS founders make this assessment honestly — we will tell you when an in-house hire makes more sense than a retainer.
Yes — and fundraising preparation is one of the highest-value things an outsourced CFO does for a SaaS company. This includes: reviewing and stress-testing the financial model that will be shared with investors; preparing the financial section of the investor data room (historical financials, metrics history, unit economics analysis); advising on the financial narrative to present at investor meetings; and supporting due diligence by preparing responses to financial questions. We can also introduce investors to the financial model before the formal process begins, helping founders present numbers in the format that investors expect.
Under Article 37 of the GDPR, a DPO must be appointed where the organisation’s core activities require regular and systematic monitoring of data subjects on a large scale, involve large-scale processing of special categories of personal data or criminal conviction and offence data, or where another applicable legal requirement applies. The fact that a B2B SaaS company processes personal data of thousands of business users does not automatically trigger mandatory DPO appointment. The necessity of appointing a DPO must be assessed individually, considering the nature, scale, scope and purposes of the processing activities. For very early-stage companies with a small user base, it may not be mandatory — but it is strongly advisable. Regardless of the mandatory threshold, having a DPO or DPO-equivalent function signals to enterprise clients that GDPR is taken seriously, which directly affects enterprise sales cycles. We advise on mandatory status as part of the GDPR onboarding assessment.
The virtual general counsel combines the legal counsel and DPO functions under a single named professional who understands both dimensions simultaneously. In practice, this means: when a client asks a question that touches both legal and privacy — for example, whether a specific data sharing arrangement with a partner is permissible — the answer accounts for both the contractual and the GDPR dimension in a single response, rather than requiring two separate consultations that need to be reconciled. For SaaS companies where legal and privacy questions overlap frequently — which is most of them — the vGC is more efficient and more accurate than two separate advisors who may give inconsistent advice.
Yes. An outsourced DPO can advise on personal data breach assessment, coordinate incident response and support compliance with the notification requirements under Articles 33 and 34 of the GDPR. Where a SaaS company acts as a controller, it must notify the competent supervisory authority without undue delay and, where feasible, within 72 hours of becoming aware of a breach, unless the breach is unlikely to result in a risk to individuals’ rights and freedoms. In cross-border cases, the competent supervisory authority may differ depending on the applicable GDPR rules. Where the SaaS company acts as a processor, it must notify the relevant controller without undue delay. Responsibility for GDPR compliance remains with the controller or processor, as applicable. The DPO must assess the breach within that window: confirming whether a breach has occurred, assessing the risk level, determining whether SDPI notification is required, and — where individuals are at high risk — managing notification to affected data subjects. We make our outsourced DPO reachable for urgent breach situations outside normal business hours, and we prepare a breach response procedure for every new DPO client as part of the onboarding process.
Enterprise clients frequently propose their own non-standard DPA terms rather than accepting the SaaS company’s template. The outsourced legal counsel reviews the client’s proposed DPA, identifies the material deviations from standard terms, assesses which deviations are acceptable and which create unacceptable risk or are incompatible with the platform’s actual processing, and prepares a marked-up response with a written negotiating strategy. This process typically takes 2–3 days per DPA review. For SaaS companies that close multiple enterprise contracts per quarter, having a legal counsel on retainer to handle DPA negotiations eliminates the ad hoc cost and delay of instructing lawyers per-transaction.
These are different functions. An accountant processes transactions, produces the statutory financial statements, and files tax returns — essential work, but backwards-looking and compliance-focused. A CFO produces forward-looking financial analysis: MRR forecasting, cash runway modelling, pricing analysis, investor reporting, and the financial decision support that allows the CEO to run the company strategically. For a SaaS company at €20k–€80k MRR with investors or preparing to raise, the CFO function adds value that an accountant is not positioned to provide. Most of our SaaS clients have both an accounting retainer (for statutory compliance) and an outsourced CFO retainer (for strategic financial management) running simultaneously.
Ready to discuss outsourcing for your SaaS company?
Contact us to book a scoping call. We will assess which functions are most useful at your current stage, provide fixed monthly retainer quotes for each, and begin within 1–2 weeks of your instruction. No minimum commitment — month-to-month engagement from the start.
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